Flapslog Help Guide

Create Your Account

Go to flapslog.com and click "New pilot? Create your free account →" on the login page. Fill in your full legal name, email address, username, password, and certificate type. Your FAA Certificate number is optional at signup — add it later from Settings if you don't have it handy right now.

Set Up Your Profile

After logging in, go to Settings (gear icon on desktop, Settings tab on mobile). Enter your default aircraft make/model and tail number if you fly the same plane regularly. These will pre-fill every new flight entry automatically.

Log Your First Flight

Click "+ Log Flight" in the navigation bar. Required fields are marked with an asterisk (*). Fill in the flight details and click Save Flight. Your flight is immediately stored permanently in your logbook.

Tap Start Flight

The ✈ Start Flight button is available on the Dashboard, the Log Flight screen, and the mobile bottom navigation. Tapping it opens the Quick Flight Capture window and immediately captures your Block Out time.

Confirm Your Departure Airport & Aircraft

Flapslog uses your device's GPS to detect and suggest the nearest airport automatically — you can accept it, tap the 📍 button to re-detect, or type a different airport. Then choose your aircraft from the picker.

Fly — the In-Flight Banner Tracks Your Time

Once started, a banner with a spinning propeller and a live timer stays visible at the top of every page in Flapslog, on any device, until you end the flight — even if you navigate to other tabs or close and reopen the app.

Tap End Flight

Tap End Flight from the banner (or reopen the Quick Flight window) as soon as you park. Your Block In time is captured immediately, and GPS again suggests your arrival airport. Confirm or correct it, then finish the entry — your Total Flight Time is calculated automatically from your Block Out/In times.

Flight Details

Enter the date of the flight, your pilot name (pre-filled from your profile), and your FAA Certificate #. The date defaults to today.

Route

Enter your Departure and Arrival airports. You can type the ICAO code directly (e.g. KDFW) or type a city name or airport name to search. A dropdown will appear with matching airports — click to select. For flights with intermediate stops, enter them in the Intermediate Stops / Route field separated by spaces (e.g. KAUS KSAT).

Aircraft

Start typing in the Make / Model field and a searchable dropdown will appear with common aircraft. Selecting an aircraft will also auto-fill the Category/Class field. Enter the aircraft's Tail Number / Registration (e.g. N12345). If you fly the same aircraft regularly, set it as your default in Settings.

Block Times & Total Flight Time

Enter Block Out (pushback/taxi out) and Block In (chocks in/parking) times in Zulu (UTC). When you enter both times, the Total Flight Time will auto-calculate. You can override the auto-calculated time by typing directly in the Total Flight Time field. Time is entered in decimal hours (see the Decimal Time Guide below).

Flight Time Breakdown

Enter the applicable time categories for this flight — PIC, SIC, Dual Received, Cross-Country, Night, Actual Instrument, Simulated Instrument, etc. You only need to fill in the categories that apply to the specific flight. All fields default to 0.

Approaches, Holds & Landings

For instrument flights, enter the number of approaches and the approach types (a searchable dropdown is available — type "ILS", "RNAV", "VOR" etc.). For multiple approaches, select each type and separate with commas. Enter day and night landings, including full stop landings if tracking those separately.

Remarks

Use the Remarks field for flight conditions, notable events, endorsement text, or any other notes. This field is free text and has no character limit.

Save Your Flight

Click Save Flight. The entry is immediately stored permanently. If there are validation errors, they will appear above the Save button with a description of what needs to be corrected.

Search by Code

Type the ICAO code (e.g. KDFW) or IATA code (e.g. DFW) directly. A dropdown will appear confirming the airport. Click to select.

Search by City or Name

Type a city name (e.g. "Dallas") or airport name (e.g. "Love Field"). A dropdown of matching airports will appear showing the code, name, city, and region. Click to select.

Type Code Directly

If you already know the airport code, you can type it directly without selecting from the dropdown. The field accepts any valid airport identifier.

Go to Import Logbook

Click the Import Logbook tab in the navigation bar.

Choose Your Photos or PDF

Click the upload area and select either up to 3 JPG photos of your logbook pages (max 5MB each), or a single scanned PDF (max 15MB). Photograph each page separately in good lighting for the most accurate results.

Wait While Flapslog Reads Your Pages

A spinning propeller appears while your pages are being processed. This can take up to 3 minutes, especially for scanned PDFs — keep the tab open until it finishes.

Review the Extracted Flights

Every extracted flight appears in an editable table before anything is saved. Fields the AI wasn't fully confident about are marked with a colored dot — check those closely and correct anything that's wrong. Uncheck the box next to any row you don't want to import.

Import These Flights

Once everything looks right, click Import These Flights. Only checked rows are saved to your permanent logbook. If you change your mind before importing, click Discard instead.

Export CSV

Exports all your flights as a comma-separated values file. Opens directly in Microsoft Excel, Google Sheets, or Apple Numbers. Ideal for printing, sharing with an airline, or importing into another system. Click Export CSV in the Logbook header or Settings page.

Exports a complete backup of all your flight data in JSON format. This file can be re-imported into Flapslog at any time using the Import feature in Settings. Store this file in a safe location (cloud drive, email to yourself) as a permanent backup.